Electronic Communications & E-Sign Consent

1. Scope

This consent applies to:

• Diversified Payday website visitors where applicable
• Customers
• Employer administrators
• Authorized Users
• Individuals authorized to act on behalf of a Customer

This consent applies to all electronic records, disclosures, agreements, notices, acknowledgments, certifications, and signatures relating to Diversified Payday services unless a separate written agreement expressly provides otherwise.

2. Consent to Electronic Communications

By creating an account, accepting an agreement, using the Services, or otherwise interacting with Diversified Payday electronically, you consent to receive communications electronically.

Electronic communications may satisfy legal requirements that a communication be in writing.

3. Electronic Notices

Diversified Payday may provide notices through:

• The payroll platform
• Email
• Customer account dashboards
• Public website announcements
• Customer Support
• Secure messages
• Electronic documents
• Other reasonable electronic methods

Diversified Payday is generally not required to send paper copies unless required by law or specifically agreed in writing.

4. Electronic Agreements

The following may be presented electronically:

• Terms and Conditions
• Privacy Policy
• Cookie Policy
• California Privacy Policy
• Refund Policy
• Data Retention Policy
• Acceptable Use Policy
• Future legal policies
• Subscription agreements
• Billing authorizations
• Payroll certifications
• ACH certifications
• User acknowledgments
• Security acknowledgments
• Compliance notices

Electronic presentation has the same force and effect as paper presentation where permitted by law.

5. Electronic Signatures

Electronic signatures include actions such as:

• Clicking an acceptance button
• Selecting an approval checkbox
• Typing a name where requested
• Using an authenticated account to approve an action
• Confirming a certification
• Approving payroll
• Approving a bank file
• Approving billing changes
• Approving tax filings where applicable
• Other authenticated electronic actions intended to indicate agreement

When legally permitted, these actions constitute electronic signatures under applicable electronic-signature laws.

6. Electronic Certifications

Certain actions may require certifications, including:

• Employer bank authorization
• Worker bank authorization
• Payroll approval
• Tax filing authorization
• Subscription changes
• Administrative actions
• Security acknowledgments
• Other compliance-related certifications

Diversified Payday may retain these certifications as part of the Customer's permanent account records.

7. Electronic Records

Diversified Payday maintains electronic records relating to platform activity, including:

• Agreements accepted
• Policy acknowledgments
• Consent records
• Login history
• Administrative actions
• Payroll approvals
• User permissions
• Security events
• Billing activity
• Support communications
• Audit information

Electronic records may be retained according to the Data Retention and Deletion Policy.

8. Record Accuracy

Customers are responsible for reviewing information before electronically approving:

• Payroll
• Tax filings
• Bank information
• Employee records
• Contractor records
• Wage information
• Billing information
• Account settings

Once approved, electronic records may become part of the permanent audit history.

9. Email Address Responsibility

Customers are responsible for maintaining current email addresses and contact information.

Failure to receive an email because contact information is outdated, blocked, filtered, or inaccessible does not invalidate notices that were properly transmitted.

10. Hardware and Software Requirements

To access electronic records, Users generally need:

• Internet access
• A modern web browser
• PDF viewing capability where applicable
• An active email address
• Access to the authenticated account

Requirements may change as technology evolves.

11. Paper Copies

Where permitted by law, electronic records satisfy Diversified Payday's record-delivery obligations.

Customers may print or save electronic documents for their own records.

Diversified Payday is not obligated to provide paper copies unless required by law or specifically agreed.

12. Withdrawal of Consent

A Customer may request to withdraw consent to receive electronic communications.

Withdrawal does not affect:

• Prior electronic agreements
• Prior electronic signatures
• Previously delivered notices
• Existing contractual obligations

Withdrawal may limit or prevent use of portions of the Services that depend upon electronic communications.

Diversified Payday may decline to continue providing Services that cannot reasonably be provided without electronic communications.

13. Updating Contact Information

Customers must promptly update:

• Email addresses
• Telephone numbers
• Mailing addresses
• Authorized contacts

Maintaining current contact information helps ensure timely receipt of notices.

14. Security

Electronic communications may contain sensitive information.

Customers are responsible for:

• Protecting account credentials
• Securing their devices
• Logging out of shared computers
• Using trusted networks
• Reviewing account activity
• Reporting unauthorized access promptly

Diversified Payday uses reasonable administrative, technical, and organizational safeguards but cannot guarantee absolute security.

15. Legal Effect

To the fullest extent permitted by applicable law:

• Electronic records are legally valid.
• Electronic signatures have the same legal effect as handwritten signatures.
• Electronic notices satisfy written-notice requirements.
• Electronic agreements are enforceable.

Nothing in this policy overrides legal requirements that cannot lawfully be modified.

16. Changes to This Consent

Diversified Payday may revise this consent to reflect changes in law, technology, services, or business practices.

The Last Revised date and version number will be updated when changes are published.

Material changes may also be communicated through the website, platform, or account contact information.

17. Contact Information

Questions concerning this consent may be directed to:

Diversified Payday
A SaaS (Software as a Service) Product of Diversified SaaS, Inc.
A wholly owned company of Diversified Universal LLC
6212 US Highway 6, Suite 184
Portage, Indiana 46368-5057
Phone: 833-990-7297
Email: CustomerService@ChooseDiversified.com